Unified Policy for Data Management and Governance at Ivory Institute

Ivory Training Institute is committed to implementing a unified data management policy that includes collection, storage, processing, disposal, and governance to ensure the protection of privacy and confidentiality, in accordance with the relevant national regulations and policies.

Objective:

• Regulating the data lifecycle within the institute.
• Ensuring the security and confidentiality of data and its protection from unauthorized access or use.
• Defining the powers and responsibilities related to data.
• Compliance with any national regulatory policies related to data management and governance.

Scope:

This policy applies to all data handled by the institute, including data of trainees, trainers, employees, and partners, across all systems, platforms, and databases belonging to the entity.

Definitions:

• Data: Any information collected, stored, or processed within the institute's systems.
• Personal Data: Information that leads to the identification of an individual.
• Processing: Every operation performed on data.
• Authorized Person: The person legally authorized to access or manage data.

Data Management and Governance Principles:

• Transparency and legality in collecting and using data.
• Reducing data to only what is necessary.
• Data accuracy and regular updating.
• Data protection from technical and organizational risks.
• Compliance with relevant regulations and policies.

Data Collection:

Data is collected for specific and clear operational and educational purposes. Data owners are notified of the purpose of collecting their data. Collecting unnecessary data is prohibited.

Data Storage:

Data is stored in a protected environment with appropriate information security systems. Data is classified according to its sensitivity. Data is only kept for the specified operational or regulatory period.

Data Processing:

Data is processed only according to the purposes for which it was collected. Data is not used for any unauthorized purposes.

Data Access and Permissions:

Access permissions are granted based on the principle of least privilege. Access permissions are reviewed regularly.

Data Sharing:

Data is only shared with legally authorized persons or entities. Data protection during sharing is ensured according to binding agreements.

Data Protection and Privacy:

The entity applies security measures to protect data (encryption, backup). Management is notified immediately of any security incident.

Data Disposal:

Data retention periods are specified according to regulatory requirements. After the period ends, data is disposed of in a secure manner that prevents later recovery.

Compliance and Regulation:

The entity is committed to all national regulatory policies in data management and governance. This policy is reviewed periodically and updated as needed.